AI automation agency in Austin? One independent, one workflow, hours back measured.
I'm Yiannis Papastergiou, an independent AI consultant based in Thessaloniki, Greece, working with companies of roughly €1M+ in revenue. I am not an agency with a team. I automate repetitive work for Austin companies remotely from Greece. I have no office, team or clients in Texas. The result is one number: hours back each week.
AI automation · Austin, Texas · Remote from Greece
About 3–5 minutes, mostly one-tap answers, then your name and work email. Your result on screen, with a 7-day plan. No call required.
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What does an AI automation agency in Austin actually do?
An AI automation agency takes one repetitive workflow in your business, fixes the process, automates it inside the tools you already use, and measures one number: hours back each week. For an Austin company, I do that remotely from Greece. The smallest version is one workflow and one measured number, and Plan, which starts from €1,500, decides which workflow comes first.
The short answer
Why does admin in an Austin company repeat on a calendar?
Much of the repetitive work in a growing company is not random. It follows a calendar. Somebody pulls the same numbers from the same systems before the same deadline, every month or every quarter, and then waits for the next one.
Texas gives a clear example. Sales tax returns are due on the 20th of the month after the reporting period for monthly filers. Quarterly filers report on 20 April, 20 July, 20 October and 20 January. If a due date lands on a weekend or holiday, it moves to the next working day (Texas Comptroller). The annual franchise tax report is due on 15 May. Both are filed through the Comptroller's Webfile system.
The filing is the short part. The long part is the week before it: gathering sales data, reconciling exports and chasing the person who has the missing file. That is where hours go, and it is the kind of work I look for.
I do not prepare or file returns. Your accountant does. Automation can prepare the pack they work from.
The problem
Which workflows around those deadlines are worth automating?
These are examples of the kind of workflow that suits automation, drawn from my site and not results I have delivered for an Austin company. Each keeps a person approving anything that leaves the building.
Sales and invoice exports gathered into one worksheet for your accountant, instead of someone rebuilding it by hand each month.
The month-end data pull
Invoice matching, expense categorisation and supplier emails, with human approval gates.
Invoice matching and expenses
An assistant answers the questions your team answers dozens of times a day, and hands over to a person when it matters.
Customer questions answered from your own policies
A Friday ERP export becomes a one-page brief on Monday morning, instead of an Excel someone rebuilds by hand.
The Monday owner's brief
Research on every lead before the call, and first drafts in minutes instead of evenings.
First-draft proposals
The smallest version is one workflow and one measured number. The next one waits for the next 90 days.
Where hours come back
Which Texas filings should an automation prepare for, and which must a person sign?
Sales tax. The Texas Comptroller says filers report monthly, quarterly or yearly, and are told by letter after the permit is approved whether they file monthly or quarterly. Yearly filers report on 20 January for the previous year. Payments of $1,000,000 or less made electronically must be initiated by 10:00 a.m. Central time on the due date. An automation can assemble the figures. It should not submit a payment on its own.
Franchise tax. The no tax due threshold for 2026 reports is $2,650,000, and entities at or below it file a Public Information Report or Ownership Report (Texas Comptroller). An automation can remind the right person early and attach the right records. Whether you owe anything is a question for your accountant.
The design rule I apply is the same for every filing: the automation prepares and flags, a named person checks and submits. If AI is part of the workflow, the limits on what it may and may not do are written down first. I am not a tax adviser or a lawyer, and the Comptroller's pages change, so check the current rules before relying on any date here.
Sources: Texas Comptroller of Public Accounts, sales tax and franchise tax pages. Check the current rules before you rely on them.
What applies in Texas
Austin automation agency, freelancer, in-house hire or a remote independent?
Option
Good at
Gap to check
Not for you if you need someone physically in Austin, or want many workflows automated at once. I fix the process first and build one thing against one number.
Austin automation agency
Local team, several workflows at once
Ask who does the build after the sales meeting
Freelance tool builder
A single well-defined automation
What happens to the process around the tool
In-house operations hire
Ongoing ownership of the work
Slow start; the first workflow waits for the hire
Remote independent (me)
One workflow, a number to beat, a senior builder
Nobody sits in your Austin office
Each option fits a different situation. Here is how I would weigh them.
Options compared
How does AI automation for an Austin company work from Greece?
I am based in Thessaloniki, Greece, and everything for Austin runs remotely. I do not have an Austin office, a Texas team or Texas clients, and I won't imply otherwise.
The build is Run: built in six weeks and proven in 90 days, with a number agreed in Plan. I fix the process first, because automating a broken process only makes the mess faster. We meet twice, at the kickoff and the handover, and every week you receive a three-minute video update and the scoreboard.
Greece is usually eight hours ahead of Austin, and the gap shifts by an hour for a few weeks each spring and autumn. The automation is delivered into the tools your team already uses, not a new app to learn.
How it works from Greece
Who is the AI automation consultant behind this page?
One person, who also builds. This is the background behind the work.
For Bronzed Studio I automated the Instagram booking flow, and the owner got back at least 10 hours a week.
A small business, measured
At Companies House, the UK's official business registry, I worked on the systems behind millions of searches and filings every year. At KLA I built and hardened production software for the modules that control chip fabrication.
Things that must not break
As Product Owner at Natech I led its anti-money-laundering software from desktop to a modern web platform. It is now the company's market spearhead.
Regulated fintech
No company has been through all four steps of the AI P.R.O. Method. It is new, and I would rather say so. The first businesses through it get my full attention.
What I have not done yet
None of that proves what automation would return in your company. The free AI Growth GPS lets you test my thinking on your own business first.
Who builds it
Which services sit around an automation?
See the AI P.R.O. Method
Start where your question is. Each step can be taken by itself.
Today's number to beat, and a clear go, not yet or no.
AI Readiness Assessment
What to build first, and what not to build at all.
AI Strategy & Roadmap
Plan · from €1,500
Repetitive workflows automated and measured in hours back each week.
Automation
When the job needs an agent rather than a workflow.
AI Agents & Custom AI Solutions
Run
An owner for AI, so the automation keeps running after the build.
Fractional Chief AI Officer
Hands-on sessions on your people's real work.
AI Training & Executive Workshops
Own
For regulated businesses, or companies selling into the EU.
AI Governance & EU AI Act Compliance
At any step
Around the automation
What happens after you click
You don't have to start at the beginning. If you already know the workflow, go straight to Run. Stop after any step and keep what you hold.
your growth constraint named and a 7-day plan, your result on screen
Step 1
Discover, free: the AI Growth GPS. A 3–5 minute conversation on this site: tap or type your answers.
a one-page 90-day plan, the first build quoted, and a clear go, not yet or no
Step 2
Plan, from €1,500: I look inside your numbers, processes and people, and we agree which workflow comes first and today's number.
a working automation and the hours it gave back, against today's baseline
Step 3
Run: I fix the process, then automate the workflow in your tools. The clock starts when access is in place, not when you pay.
No call required
Questions Austin companies ask about AI automation
No. I am an independent AI consultant based in Thessaloniki, Greece, and I work with Austin companies remotely. There is no agency team behind me and no Austin office. You deal with the person who designs and builds the automation. If you want a local team in the room, an Austin agency is the better fit.
Are you an AI automation agency in Austin?
I fix the process before I automate it, deliver into the tools your team already uses, and measure one number: hours back each week. A tool setup gives you a configured product. Business process automation, as I do it, ends with a measured result and a handover so your team can run it.
What does an AI automation consultant in Austin do differently from a tool setup?
The build is six weeks, and the result is proven in 90 days. The clock starts when access is in place, not when you pay. Plan comes first and sets today's number and the target, so day 90 measures against a baseline. The last payment waits until the number is met.
How long does it take to automate a workflow?
I only print one figure on this page: Plan starts from €1,500. The build is a fixed investment, quoted in your Plan, so you see it before anything is built. I call it an investment, not a cost, because the point is hours that come back. I don't publish a build figure here.
How much does AI automation cost in Austin?
No. I do not prepare or file tax returns, and I am not a tax adviser. An automation can assemble the data your accountant works from and remind the right person before a due date. A named person checks and submits. The Texas Comptroller's pages hold the current rules and dates.
Will you file my sales tax or franchise tax return?
Anything that leaves the building without approval. I build with human approval gates on outbound messages, payments and filings. For any AI step, the limits on what it may and may not do are agreed before the build starts, and documented at handover.
What can the automation never do on its own?
No. Everything for Austin runs remotely from Greece, and I have no Austin office, local team or Texas clients. Run uses two meetings, the kickoff and the handover, plus a weekly three-minute video update and the scoreboard. Greece is usually eight hours ahead of Austin.
Do you work in person in Austin?
In the tools your team already uses, not a new app to learn. Your admin adds my setup once, about 20 minutes, and each person signs in to their own tools. I never ask for passwords. A temporary test seat, if needed, is removed at handover.
Which tools do you build in?
One. Run builds one thing against one number. The smallest version is one workflow and one measured number. The next workflow comes in the next 90 days, when the loop starts again and the next constraint is named.
How many workflows will you automate at once?
A small example: for Bronzed Studio I automated the Instagram booking flow, and the owner got back at least 10 hours a week. Behind that are 15+ years of building software that must not break, at KLA, Companies House, ARAG UK and Natech. The services are new as a set, and no company has been through all four steps yet.
What results have you delivered?
Questions
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About 3–5 minutes, mostly one-tap answers, then your name and work email. Your result on screen, with a 7-day plan. No call required.
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Hours back, measured. Not another tool nobody opens.
Start with the free AI Growth GPS. No call required.
About 3–5 minutes, mostly one-tap answers, then your name and work email. Your result on screen, with a 7-day plan. No call required.
Take the free AI Growth GPS
See the AI P.R.O. Method